How to Write a Simple Resignation Letter (Easy Samples Included)

Are you leaving a job? Writing a resignation letter doesn’t have to be stressful. Whether you’re a student leaving a part-time job or an official resigning from a company, this guide will help you write a clear, polite, and professional resignation letter in simple English.

What is a Resignation Letter?

A resignation letter is a short, formal letter you give to your employer when you decide to leave your job. It keeps things professional and helps you leave on good terms.

Why Write One?

✔ Makes your resignation official
✔ Shows respect to your employer
✔ Helps with future job references

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How to Write a Simple Resignation Letter

Follow these 5 easy steps:

1. Start with Your Details

• Your name
• Your job title
• Date

2. Add Your Employer’s Details

• Manager’s name
• Company name

3. Clearly Say You’re Resigning

Example:
“I am writing to inform you that I am resigning from my position as [Your Job] at [Company Name].”

4. Mention Your Last Working Day

Give at least 2 weeks’ notice (if possible).
Example:
“My last working day will be [Date].”

5. Say Thank You & Offer Help

Example:
“Thank you for the opportunity. I’m happy to help with the transition before I leave.”

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3 Easy Resignation Letter Samples

Sample 1: Simple Resignation Letter

[Your Name]  

[Your Job Title]  

[Date]  

Dear [Manager’s Name],  

I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name]. My last working day will be [Date].  

Thank you for the opportunity to work here. I will do my best to help with the transition.  

Sincerely,  

[Your Name] 

Sample 2: Resignation Letter with Reason (Optional)

Dear [Manager’s Name],  

I am resigning from my role as [Your Job Title] at [Company Name]. My last day will be [Date].  

I have enjoyed my time here, but I have decided to move on to [brief reason: e.g., “a new job opportunity”].  

Thank you for your support. Please let me know how I can help before I leave.  

Best regards,  

[Your Name]  

Sample 3: Immediate Resignation (Due to Emergency)

Copy

Dear [Manager’s Name],  

Due to [brief reason: e.g., “personal reasons”], I must resign from my job at [Company Name] immediately. I apologize for the short notice.  

I appreciate the time I spent working here. Thank you for understanding.  

Sincerely,  

[Your Name]

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Common Mistakes to Avoid

❌ Being rude or negative – Stay polite, even if you had a bad experience.
❌ Giving too many details – Keep it short and professional.
❌ Forgetting the last working day – Always mention when you’re leaving.

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Final Tips

✔ Submit the letter in person or via email (if remote).
✔ Keep a copy for your records.
✔ Stay positive – You may need a reference later.